Outdoor weddings offer a beautiful and natural setting, making them increasingly popular for couples looking to exchange vows surrounded by nature. Whether you’re planning a garden celebration, a beachside ceremony, or a countryside reception, an outdoor wedding requires extra consideration. Here are five essential tips to help ensure your outdoor wedding goes smoothly.
1. Plan for the Weather
Weather can be unpredictable, which makes preparing for all possibilities crucial. While outdoor weddings can be breathtaking, it’s important to have a backup plan in case of rain, wind, or extreme heat.
Have a backup plan: Always have a contingency option in place. A marquee or tent is a good idea to shelter your guests if the weather takes a turn. Make sure it’s large enough to accommodate all your guests and wedding essentials. If you’re hosting a winter wedding, ensure the tent has heating to keep everyone cosy.
Weatherproof your attire: Choose wedding outfits suited for the climate. Light fabrics work well for summer weddings, while heavier materials are better for cooler months. Don’t forget about footwear – comfortable shoes are essential for uneven, grassy or muddy ground.
Provide comfort for your guests: Have items like parasols, blankets, or fans available to keep guests comfortable. If there’s a chance of rain, consider providing rain ponchos or umbrellas for your guests.
2. Choose the Right Location
The location sets the tone for your wedding, so choose a venue that aligns with your vision while being practical. Accessibility, parking, and toilets are key factors to consider.
Research the area: Visit your chosen venue ahead of time to assess the space. Look for potential issues such as uneven ground, nearby roads, or distractions. Confirm the venue’s rules regarding music, lighting, and alcohol, as these can affect your plans.
Consider the season: Think about the time of year. Gardens may be in full bloom in spring or summer, but may be less vibrant in autumn or winter. Make sure the location is accessible for your preferred season and suitable for the style of photography you want!
Ensure accessibility: If the venue is remote, think about how guests with mobility challenges will access the site. Consider providing transport like golf buggies or shuttles if necessary.
3. Work with Experienced Suppliers
When hosting an outdoor wedding, it’s vital to work with suppliers experienced in handling outdoor events. From the logistics of setup to dealing with natural lighting, experts will help ensure your big day goes off without a hitch.
Photographers and videographers: Experienced outdoor wedding photographers know how to work with natural light and unpredictable weather to capture stunning images. A professional can help you get the perfect shot while highlighting the beauty of your outdoor venue. I can help with your outdoor wedding photography! Get in touch today.
Caterers: Catering for an outdoor wedding can be tricky if the venue doesn’t have a kitchen nearby. Hire a catering team that specialises in outdoor events and understands how to manage food storage, transportation, and temperature control.
Wedding planners: If you’re planning a large wedding, a wedding planner experienced with outdoor settings can help coordinate logistics. They’ll know how to manage weather challenges, vendor coordination, and on-the-day details.
4. Consider Lighting and Ambience
Lighting can make or break your outdoor wedding. As the sun sets, your venue will need the right lighting to set the tone and ensure guests can see clearly.
Daytime and evening lighting: If your ceremony is during the day, natural light will be your best friend. However, as night falls, you’ll need additional lighting. Consider string lights, lanterns, or fairy lights for a romantic atmosphere. For larger spaces, uplighting or spotlights can add drama.
Safety and visibility: Ensure pathways are well-lit with path lights or lanterns, especially if your venue has uneven terrain. Make sure seating areas and the main event space are properly lit, and avoid placing guests directly in the sun to prevent discomfort.
Mood lighting: Soft, dim lighting creates a romantic and intimate setting. Candles, fairy lights, or lanterns can provide a warm glow for your ceremony and reception, while uplighting can highlight features like trees or structures for added elegance.
5. Prioritise Comfort and Practicality
Comfort is key for any wedding, but it’s especially important for outdoor events. Keep your guests’ needs in mind throughout the day to ensure everyone feels relaxed and enjoys the experience.
Seating and shelter: Make sure you have comfortable seating for all guests. If your venue has grass or uneven ground, opt for folding chairs or cushions. Provide shaded areas or parasols for guests to stay cool in the heat.
Restrooms and facilities: If your outdoor venue lacks sufficient restrooms, rent high-quality portable toilets that match the elegance of your wedding. Make sure there are enough facilities to avoid long queues, particularly if the event is large.
Bug control: Outdoor weddings in the summer months may attract insects. Use natural repellents like citronella candles or consider renting a misting system to keep bugs at bay, ensuring your guests are comfortable throughout the day.
Conclusion
An outdoor wedding can be an incredibly beautiful and memorable experience, offering a unique and picturesque setting. However, careful planning and attention to detail are essential for ensuring everything runs smoothly. By preparing for the weather, choosing the right location, working with experienced suppliers, and focusing on lighting, comfort, and practicality, you can create a wedding day that’s as perfect as the setting itself. With these tips, your outdoor wedding will be an event to remember for years to come.
